City Clerk

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Submitting a Public Records Request



The City Clerk’s office accepts and manages public records. The Clerk’s office will take requests for public records and process them within a reasonable amount of time as required in Florida Statutes Chapter 119. 

All persons, telephone calls, and written correspondence requesting public records from departments can be entered using the portal above or should be routed through the City Clerk’s office at:

510 N. Baker St. 

Mount Dora, FL 32757 
Ph: (352) 735-7126 
Fx: (352) 383-4801 

Records requests will be reviewed, picked up, and paid for through the office of the City Clerk. 

Fees

 
Upon receipt of a public records request, the City Clerk will acknowledge receipt of the request and forward the request to the appropriate department. The City Clerk's office will provide an estimate of cost to the requester and upon approval of the cost, will retrieve requested records. 

Depending on the volume of the request, a payment of 50% may be required up front prior to records being retrieved. The City Clerk's office will notify the requester when records are ready to be picked up. 

Providing Quality Service


The City Clerk’s office is dedicated to providing an array of quality services to the public. Some of the services include: 
  • Maintenance of official public records as custodian of the records
  • Preparation of agendas, related materials, and minutes of City Council meetings
  • Publishing and distribution of public notices as required by law
  • Supervision and administration of city elections
The City Clerk is also custodian of the City Seal and provides administrative support to the city manager and the City Council.

Other Responsibilities



  • Codifying and recording all ordinances and resolutions adopted by the City Council
  • Maintaining records retention for city documents as required by law
  • Recording legal documents, including contracts, liens, mortgages, promissory notes, and satisfactions in the Public Records of Lake County
  • Responding to public records requests
Public Records Notice Per Florida Statute Section 119.12:

The City of Mount Dora's custodian of public records is City Clerk Gwen Keough-Johns.

Public record requests to inspect or copy public records may be made to the city's custodian of public records, City Clerk Gwen Keough-Johns, at: 510 N. Baker Street, Mount Dora, Florida 32757, via email to: johnsg@ci.mount-dora.fl.us or via telephone at: (352)735-7126.

Per Florida Statute 119.12, if you wish to assert that you were denied access to inspect or copy a public record, you must provide a written notice to the city's custodian of records, identifying it as a public records request, at least five business days before filing a civil action.  The notice period begins on the day the written notice of the request is received by the custodian of public records, excluding Saturday, Sunday, and legal holidays, and runs until 5 business days have elapsed.

The contact information for the agency’s custodian of public records is posted in the agency’s primary administrative building in which public records are routinely created, sent, received, maintained, and requested and on the agency’s website.